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We implement the technical safeguards required by the HIPAA Security Rule, sign a BAA so you have a covered IT partner, and keep documentation audit-ready in case of an OCR investigation.
Get a Free HIPAA IT Readiness ReviewIT In Motion is not a HIPAA certification body or an OCR auditor. We implement and maintain the IT-side Security Rule controls and act as your covered Business Associate for technology.
Five patterns we see almost every week from new medical, dental, and behavioral health clients in South Florida.
Under HIPAA, any vendor with access to PHI is a Business Associate and must execute a Business Associate Agreement. If your current IT provider won't sign one, that exposure is on you. We sign a BAA before we touch a single workstation.
A single unencrypted laptop in the wrong hands or a successful phishing attack against a clinician can trigger HHS breach reporting within 60 days. We deploy encryption, EDR, and audit logging so most incidents stay non-reportable — and the rest are documented down to the minute.
When Athenahealth, Epic, eClinicalWorks, or Practice Fusion goes down mid-visit, charting stops, billing stalls, and patients reschedule. We engineer for redundant connectivity, EHR-aware monitoring, and same-day on-site response across Broward and Miami-Dade.
HIPAA requires periodic security and privacy training for every workforce member. CMS audits and OCR investigations both ask for proof. We run automated training campaigns and keep a clean evidence trail per employee.
An accurate, organization-wide risk analysis is a foundational Security Rule requirement and the single most-cited finding in OCR settlements. We refresh it annually and after major changes — new EHR, new office, new cloud platform.
HIPAA splits its Security Rule into administrative, physical, and technical safeguards. We own the technology layer end-to-end and partner with your privacy officer on the rest.
Audit-Ready Bundle
What we hand you on day 90
Every line item maps to a specific Security Rule safeguard. Click through to dive deeper on any individual service.
We execute a Business Associate Agreement up front so your IT partner is a covered entity under HIPAA — not a liability gap.
Security Rule 164.308(a)(1)(ii)(A) requires an accurate, ongoing risk analysis. We run it, prioritize gaps, and execute the remediation plan with you.
TLS-enforced email, encrypted attachments, and secure clinician messaging that keeps PHI out of plain inboxes and personal SMS threads.
Learn moreBitLocker / FileVault disk encryption, managed EDR, and Intune-based MDM so a lost laptop or stolen phone is recoverable — not a reportable breach.
Tamper-proof backups of EHR data, imaging, and Microsoft 365 with tested DR runbooks so ransomware doesn't cancel a week of patient visits.
Learn morePhishing simulations and HIPAA-aligned security awareness training for every workforce member, with per-user completion records OCR auditors expect to see.
Learn moreCentralized logging across endpoints, EHR, and Microsoft 365, retained and searchable so you can prove who accessed what PHI and when.
Tell us about your practice and a senior engineer will reach out within one business hour to walk through where you stand against the HIPAA Security Rule — no obligation, no sales pressure.
Yes. Because we have administrative access to systems that store or transmit Protected Health Information, HIPAA classifies us as a Business Associate. We execute a BAA with every healthcare client before any production access — it's a non-negotiable part of how we onboard medical, dental, and behavioral health practices.
The HIPAA Security Rule requires an accurate, ongoing risk analysis. As a practical baseline we recommend a full refresh annually and an interim update after any significant change — a new EHR, a new office location, a major cloud migration, a merger, or a security incident. We deliver a written report you can hand to OCR if asked.
For breaches affecting fewer than 500 individuals, HHS must be notified no later than 60 days after the end of the calendar year, and affected individuals within 60 days of discovery. Larger breaches require notification within 60 days and prompt media notice in the affected jurisdiction. As your IT partner, we preserve logs, isolate affected systems, help your privacy officer reconstruct the timeline, and walk you through filing on the OCR Breach Portal. We are not your attorney or your privacy officer — we are the technical evidence team.
Encryption of PHI at rest and in transit is technically an 'addressable' specification under the Security Rule, not strictly 'required.' In practice, that distinction is dangerous. If you choose not to encrypt, you must document why and implement an equivalent alternative — and unencrypted PHI on a lost device is the single most common cause of reportable breaches. Our default posture is full-disk encryption on every endpoint and TLS on every PHI transmission.
Yes. We routinely support Athenahealth, Epic (hosted), eClinicalWorks, Practice Fusion, NextGen, Kareo / Tebra, Dentrix, Eaglesoft, Open Dental, SimplePractice, TheraNest, and most major billing platforms. We don't replace your EHR vendor's support — we handle the workstation, network, identity, and integration layer that sits underneath it.
Explore the rest of the IT In Motion stack that healthcare practices rely on.
Vertical overview for medical, dental, and behavioral health practices.
Learn moreEDR, MFA, dark web monitoring, and 24/7 SOC coverage.
Learn moreImmutable, tested backups for EHR, imaging, and Microsoft 365.
Learn morePlaintiff and med-mal firms handling PHI also need a BAA-backed partner.
Learn moreGet a comprehensive look at your network security, endpoints, and compliance gaps. Free of charge.
Schedule Your Free Assessment NowNo obligation. No sales pressure. Just an honest look at your IT security.